Overview
Role: PA / Administrator
Location: Gloucester
Salary: £17.21 per hour
About the role
To provide pro-active and coherent organisational assistance to their manager to optimise the proficiency of that manager. Provides a professional interface between that individual and their department, the company, and all external individuals agencies. Performs various duties of a responsible and confidential nature, often to deadlines. Maintains highly confidential information and files and effectively organises and expedites the flow of work through the manager’s office
Key Responsibilities
- The nature of the relationship between a Deputy Senior Head of Function and their PA demands
- exceptional levels of trust and confidence to protect the integrity of the senior manager.
- PAs will have minimal supervision on a day-to-day basis they are required to take initiative to ensure that tasks are met within acceptable timeframes.
- The post holder will report specifically to a designated manager to ensure that conflicting priorities can be managed and for purposes of authorising expenses etc.
- Any confidential and/or sensitive information which the PA comes across must be treated respectfully and with integrity.
- Key interfaces must be managed, to ensure the smooth operational running of the manager’s office.
- PA support can be provided to more than one manager.
Qualifications
- GCSE / National Qualification standards (or equivalent) especially English Language
- RSA Grade II (or equivalent) Typing qualification
- Organisational skills -can organise complete complex events considering business and personal priorities and best use of Manager’s time.
- Influencing skills can make things happen and get results without alienating others
- People skills: maintains high level of mutual trust with the Manager(s), regularly liaises professionally with others
- Previous secretarial / PA experience supporting senior managers
- Proof of excellent organisational skills; be able to prioritise and enjoy working in a team environment as well as on their own
- Be able to demonstrate problem-solving skills, taking initiative, strong interpersonal skills,
Specific Skills
- Be able to maintain a cheerful temperament when under pressure
- Quickly establishes a rapport with business managers, teams, and peers
- Pays attention to detail
- Ability to communicate effectively with all levels of the organisation both written and verbally
- Recognises the need for and respects confidentiality
- Is adaptable to new situations tasks and quickly learns new information
- Ability to work to and achieve deadlines
- Strong organisational skills and the ability to prioritise and organise own work to a daily/weekly schedule
- Co-operates, works with, and supports team members to achieve team department goals.
Experience
- Previous secretarial experience using MS Office IT Packages
Manpower UK is acting as an Employment Business in relation to this vacancy.
Job Tenure: Contract and Full-Time
Salary: Up to £17.21 per hour
Location: Gloucester, Gloucestershire
